GENERAL INFORMATION

Adding a Class

For a defined period of time following regular registration each semester, a student may add classes. A student who attends a class without officially registering or following prescribed procedures for adding a class will not receive credit for that class. To add a class the student must:

• Complete a Change in Class Schedule form with an academic advisor.
• Obtain the signature of the Financial Aid Office. All students must obtain this signature.
• Take the completed form to the Business Office. There will be a $10 fee assessed for each form that is processed after classes begin. The process is not complete until the processing fee is paid.

The Office of the Registrar will process the completed adds on a daily basis.

Dropping a Class

When a student is no longer in attendance in a given class, the student must officially drop the class within the prescribed time allowed for dropping as designated in the class schedule. Students who stop attending a class and fail to follow the procedures listed below will receive an "F" as their final grade in the course. It is the student's responsibility to drop; however, upon persistent non-attendance and no proper communication, the instructor may administratively drop the student from the class. To drop a class the student must:

• Complete a Change in Class Schedule form with an academic advisor.
• Obtain the signature of the Financial Aid Office. All students must obtain this signature.
• Take the completed drop form to the Business Office. There will be a $10 fee assessed for each form that is processed after classes begin. The process is not complete until the processing fee is paid.

The Office of the Registrar will process the completed drops on a daily basis.
Drop Request Form

Withdrawal from College

Students who wish to withdraw from a class or classes should first consult with an academic advisor. It may be possible to make alternate arrangements to avoid the loss of time or credit. If a student determines that withdrawing is the appropriate course of action, the student must officially withdraw within the prescribed time allowed for withdrawal as designated in the class schedule. Students who stop attending classes and fail to follow the prescribed procedures for withdrawal will receive an "F" for each class. It is the student's responsibility to withdraw. To withdraw from the college, the student must:

• Complete a Change in Class Schedule form with an academic advisor.
• Complete a withdrawal survey with the appropriate academic advisor.
• Obtain the signature of the Financial Aid Office. All students must obtain this signature.
• Take the completed withdrawal form to the Business Office. There is no transaction fee to be paid for a withdrawal; however, the process is not complete until the form is turned into the Business Office.

The Office of the Registrar will process the completed withdrawals on a daily basis.

Under special circumstances, a written letter requesting withdrawal from all classes, with an appropriate postmarked date, may be acceptable. Please contact the Office of the Registrar for further information. Withdrawal transactions may not be made by telephone.

Information about Graduation

Graduation Requirements

For graduation with a certificate or an associate degree, a student must have completed the established number of credit hours in an approved program with an accumulated grade point average of at least 2.00 on all specific program courses and a 2.00 overall grade point average. Fifteen (15) hours must be taken from SAU Tech, excluding basic skills courses. Other requirements include:

Applying for Graduation

The ultimate responsibility for completion of a degree/certificate program rests with the student. Lack of knowledge or misinterpretation of policies and regulations by students does not absolve them from fulfilling the requirements of a degree/certificate.

SAU Tech has one commencement ceremony each May. Students who complete their graduation requirements in August or December will participate in the annual spring commencement ceremony. A student who plans an August or December graduation must apply no later than the last day to register for the summer or fall terms.

Applying for graduation includes:

• Completing the application for graduation form(s) with an advisor;
• Paying the graduation fee at the Business Office when other semester fees are paid. The graduation fee must be paid by the following dates: October 31 for December graduation, February 28 for May graduation, and July 15 for August graduation. The fee must be paid for the application to be complete and the graduation fee is non refundable; and
• Settling all financial and other obligations with the college.

Failure to complete any step of this process may result in postponement of the student's graduation. Students are encouraged to consult with an advisor on a regular basis to ensure that all graduation requirements are being met.

Candidates for degrees/certificates must participate in the commencement exercises unless excused by the Registrar. A candidate who fails to graduate on the date stated on the initial application for graduation must complete a new application form and pay the graduation fee during the semester or term in which the degree/certificate will be completed.

Honor Graduate

In order to be an honor graduate, a student must complete a minimum of 30 semester hours of college-level course work at SAU Tech as well as meet one of the three following criteria based upon all college-level work attempted at SAU Tech:

Honor students are entitled to wear an honor cord during graduation. For further information regarding honor cord eligibility, contact the Registrar's Office. Prior to commencement, academically superior students are recognized at a special honors convocation and awards ceremony.

GRADING SYSTEM

Grades are reported at the completion of each semester/summer terms. A final grade that has been allowed to stand unchallenged for a period of five years is final.

Grading Symbols

  A Excellent
  B Good
  C Average
  D Lowest passing grade (some institutions may not accept as transfer credit)
  F Failing
  W Withdrawal (no credit)
  I Incomplete
  AU Audit (no credit)
  P Passing
  NC No Credit
 
Grade Point Average (GPA)

The grade point average (GPA) at SAU Tech is calculated as outlined below:

1. To determine the grade points earned in each course, multiply the number of quality points for the assigned letter grade by the number of credit hours for the course.
  A = 4 quality points
  B = 3 quality points
  C = 2 quality points
  D = 1 quality point
  F = 0 quality points
  I, W, and AU are not considered in determining GPA.

2. Add these grade points to arrive at the total grade points earned during a semester.

3. Divide this grade point total by the total number of credit hours pursued that semester. The cumulative grade point average is calculated the same way as the GPA for each term except that all of the student's course work (excluding developmental) is taken into account.

Incomplete Grades

A grade of Incomplete, "I," will be issued only when a student has been unable, because of illness or other circumstances beyond his or her control, to finish assigned class work or papers or take the final examination. In order to receive a grade of "I," a student must make arrangements with the instructor. The student and the faculty member must sign an Incomplete Grade Contract form. The student and faculty member will receive a copy and the original will be placed on file in the appropriate division chair office along with a copy of the final grade roster. A grade of "I" not made up within eight weeks after the beginning of the following semester will automatically become an "F." Any additional extension of time requires approval by the Vice Chancellor for Academic Affairs.